# List of Documents Required 1. You must prepare list of documents required for submission to be uploaded.

S/N	Document
1	Sample Terms and Conditions (TnC) for Packages between Vendor and Grant applicant
2	Proof of Support Hours (screenshot of website or TnC)
3	Invoices for 5 x Customer References
4	Past 3 years Financial Statements (Balance Sheet and Profit and Loss) Do note: It can be an interim Management Report in place of Financial Statement if the latter is not available; Each FS/MR is to be duly-signed by Company Director. Past 3 years of financial statements are required for new profiles. If you have been incorporated for less than 3 years, please submit the latest available statements you have.
5	Brochure of Digital Solution Submit a brochure that clearly shows the digital solution product and/or services to be pre-approved by your company.
6	Screenshots of solutions according to checklist requirements Label your screenshots according to the solution requirement numbering for easy reference and evaluation.
7	Any other documents specified by solution requirements, where applicable Peppol Registration CSA Cyber Essentials Mark VA – Vulnerability Assessment Report DDMMYYYY.pdf IRAS AIS – IRAS AIS Supporting.pdf Business Proposals / Reports as required by Solution Category etc DA/PDP Compliance approval email
8	Usage Report Submit usage report demonstrating that your solution has been actively used by customers for at least one month. Report Examples HRMS software: One-month report showing leave application history, attendance records, etc. Accounting software: One-month report showing sales analysis, purchase analysis, etc. Important Note This report format will be submitted by your customers during BGP claims submission, so ensure the format meets their requirements. Purpose These reports verify actual solution deployment and usage, supporting the claims process for your customers.
9	Sample Quotation and Invoice of package(s) of the most complex package
10	Reseller authorisation letter, where applicable

{% hint style="warning" %} Do I need to prepare all these documents in a sequential manner? No, you don't need to prepare these documents in a sequential manner. You can prepare them concurrently based on what's readily available. Create your own checklist to track your progress and ensure no documents are missed. You can submit the documents as soon as they're all ready as there's no need to wait until you have everything to begin uploading what's complete. {% endhint %} {% hint style="warning" %} FAQ Q: Do you have any sample documentation I can refer to? A: No, we do not provide samples. You should submit the actual documentation that you currently use in your daily operations. Please do not create new documentation specifically for the pre-approval requirements. *** Q: My company is only incorporated for less than 3 years and hence, I do not have 3 financial statements. What should I do? A: Please submit all available financial statements from your company's incorporation date to present. We understand that newer companies will have fewer years of financial records. {% endhint %} --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://preapproval-guide.imda.gov.sg/pre-approval-guide/stage-2-vendor-application/preparing-submission/list-of-documents-required.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.