File Upload Requirements

Overview

This page provides comprehensive guidelines for uploading files to the Vendor Management Portal. Please review these requirements carefully to ensure your files are accepted by the system.

File Size Limits

• Maximum file size per upload: 10MB

• Files exceeding this limit will be rejected automatically

Accepted File Formats

The system accepts the following file types:

• Documents: .docx, .doc, .txt, .csv, .pdf

• Spreadsheets: .xlsx, .xls

• Images: .jpg, .jpeg, .bmp, .gif

• Email files: .msg

Security Restrictions

For security purposes, executable files are automatically blocked, including:

• .exe files

• .dll files

• Other executable file types

Special Requirements

Financial Statements: Must be uploaded as PDF files only. No other file formats will be accepted for financial documentation.

File Naming Rules

Your file names must comply with the following requirements:

Character Limits

• File names must not exceed 100 characters

Allowed Characters

File names may only contain:

• Uppercase letters (A-Z)

• Lowercase letters (a-z)

• Numbers (0-9)

• Spaces

• Selected special characters: _ ( ) [ ] –

Prohibited Characters

Files with names containing other special characters or symbols will be rejected.

Multiple File Upload Guidelines

Same Upload Field

When uploading multiple files to the same field, each file must have a unique name. You cannot use identical file names within a single upload field.

Different Upload Fields

You may reuse file names across different single-file upload fields throughout your application.

Example: You could name multiple screenshots "system screenshot" if they are being uploaded to separate single-file fields.

Tips for Successful Uploads

• Check your file size before uploading

• Verify your file format is supported

• Ensure file names follow the naming conventions

• Use descriptive but concise file names

• For financial statements, convert to PDF format before uploading