Document Management System (DMS)

Store, organise, and manage legal documents of various formats that can be accessed and shared securely with intended parties. Features include version control and audit trail.

S/No.	Requirements
2.01🔴	Can your solution allow for cloud based, mobile based and/or web-based usage?
2.02🔴	Document Management Does your solution have matter-centric functions which allow users to create matters and automatically organises and saves any documents, emails and notes to folders in the workspaces?
2.03🔴	Does your solution allow document categorisation and tagging which allows users to distinguish between motions, orders, pleadings, complaints and contracts etc.?
2.04	Does your solution automatically recognise the type of the document that is uploaded to it, e.g. affidavit, pleading and contract?
2.05🔴	Version Control Does your solution allow users to see each iteration of a document, and view, restore or compare previous versions of every document?
2.06	Does your solution use Optical Character Recognition (OCR) to identify and extract text from documents?
2.07	Search Does your solution have index and search functions for files in different formats (e.g. audio, text, image, etc.)?
2.08	Does your solution provide or integrate e-signing solution to facilitate instant approval processes?
2.09🔴	Email Management Does your solution have email management functions which allow emails to be stored, indexed and managed? Is your solution integrated with email tools e.g. Microsoft Outlook and Gmail?
2.10	Does your solution provide user authentication when access of a file/folder is shared through a link in the email invitation?
2.11🔴	Document Security Does your solution enable users to set access rights (e.g. read, write, delete, etc.) of a folder or document by user roles?
2.12🔴	Does your solution allow users to securely share workspaces with colleagues, consultants, and clients?
2.13🔴	Does your solution provide an audit trail to track document access history with username, dates and time stamps?
2.14	APIs Is your solution integrated with at least one Practice Management System?
2.15	Does your solution support integration with other applications, e.g. Document Review and Document Assembly software? Note: [1] List the solutions that your software can be integrated with
2.16🔴	Has your company engaged a qualified 3rd party to conduct a security vulnerability assessment of your solution in the last 12 months? If you are a reseller of the solution, please verify with your product principal that they have conducted a security vulnerability assessment of their solution by a qualified 3rd party in the last 12 months. If Yes, please indicate the name of the 3rd party assessor and date of the assessment test in the comment field. Note: [1] Qualified 3rd party include Cybersecurity companies accredited under Accreditation@SGD Programme； CREST-Certified companies or companies with equivalent certifications. Example of equivalent certifications can include but are not limited to: Offensive Security Certified Professional (OSCP); EC-Council Certified Security Analyst (ESCA [V10]); GIAC Penetration Tester (GPEN) and etc [2] Vendors need to submit vulnerability assessment report (dated maximum 1 year ago from checklist submission date) in the online submission portal. The submission will be rejected if vendors are unable to provide this documentation within 1 month from checklist submission date. [3] Vendors who cannot fulfil point [1] and [2] will be rejected

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Your submission should contain screenshots and write-ups that clearly demonstrate compliance with each mandatory requirement sub-point. Contact us if you need help.