Document Management and Mobile Access System

Enable secure cloud-based file storage and synchronisation across devices. The system provides document access control, search functionality, version tracking, and automated backups while ensuring secure mobile access to business files.

Please review all requirements. Your solution must meet all 🔴 mandatory requirements to qualify.

S/No.	Requirements
15.01🔴	Can your solution allow for cloud based, mobile based and/or web-based usage? Note: [1] A document management system is a system used to receive, track, manage and store documents and reduce paper with features defined in the below requirements. [2] The funding support for this category is only for the functions stated int he below requirements. [3] For avoidance of doubt, solutions such as document repository, document signing, document creation, data backup, cyber security solutions and/or solutions bundled with other functions not defined in the below requirements are not eligible [4] Hardware support is not eligible for this solution category. [5] The solution must capabilities to process all forms of documents from multiple sources for the entire business. For example, the solution must manage documents from finance, HR, sales, marketing, logistics, operations and all other departments in a company.
15.02🔴	Does your solution enable the company to perform the following functions? - Synchronise digital documents across multiple sites - capture documents from multiple sources (i.e. Scan, capture and digitize from paper files, Emails and attachments, External applications like CRM or ERP and etc) - Have the ability to create users’ permission and authorisation to restrict the level of data access to selected personnel. Access rights should be granted on a document-basis and not on a generic user-basis. - Provide for search engine function (i.e. Search by text in document, file name, file format, indexing number, user etc) - Provide for audit trail to track the changes made to a document (i.e. track user that made the change(s), the change(s) made (e.g. deletion, rename, edited document, etc); timestamp, etc) - Provide for local data backup for disaster recovery - Provide for version control for retrieval (i.e. min 5 versions, or min 30 of days recovery period) - Grants access to all employees for mobile based, web-based and cloud based usage. - Allow for collaboration and file-sharing
15.03🔴	Does your solution come with AI features, such as: - Automate document classification and processing - Data extraction and document clustering - Others, please specify
15.04	Does your solution come with OCR functionalities, such as: - OCR content search within the document - OCR content search in search function - Others, please specify
15.05	Is your solution compliant to security and policy regulations regarding documents and records? Please briefly elaborate the security measures implemented to ensure the security and confidentiality of the document stored in your solution.
15.06🔴	Has your company engaged a qualified 3rd party to conduct a security vulnerability assessment of your solution in the last 12 months? If you are a reseller of the solution, please verify with your product principal that they have conducted a security vulnerability assessment of their solution by a qualified 3rd party in the last 12 months. If Yes, please indicate the name of the 3rd party assessor and date of the assessment test in the comment field. Note: [1] Qualified 3rd party include Cybersecurity companies accredited under Accreditation@SGD Programme； CREST-Certified companies or companies with equivalent certifications. Example of equivalent certifications can include, but not limited to: Offensive Security Certified Professional (OSCP); EC-Council Certified Security Analyst (ESCA [V10]); GIAC Penetration Tester (GPEN) and etc [2] Vendors need to submit vulnerability assessment report (dated maximum 1 year ago from checklist submission date) in the online submission portal. The submission will be rejected if vendors are unable to provide this documentation within 1 month from checklist submission date. [3] Vendors who cannot fulfil point [1] and [2] will be rejected

Preparing for submission?

Your submission should contain screenshots and write-ups that clearly demonstrate compliance with each mandatory requirement sub-point. Contact us if you need help.