AI Accounting Automation
Enables companies to automate key accounting processes such as data extraction, data entry, categorisation, and reconciliation. The solution integrates with popular accounting systems to ensure seamless data flow, and features self-learning capabilities that allow it to improve over time based on user input.
Instructions
This page helps you prepare "Solution Requirements" section in Vendor Management Portal and you will see the exact questions and flow.
🔴 Mandatory questions: Must answer "Yes" to continue
🟡 Preferred questions: Can answer either way and continue
Follow the question flow as indicated
Q1 🔴 Mandatory - Integration with Accounting Management Systems
Main Question: Can your solution facilitate seamless data flow by integrating with various accounting systems to minimise manual data entry?
Example: The solution can connect with accounting systems, allowing automatic synchronisation of financial data and reducing the need for manual input.
Submission Requirements: Provide a list of accounting systems that can be integrated with.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q2] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q2 🔴 Mandatory - Model Accuracy
Main Question: Can your solution maintain a high level of accuracy in accounting automation tasks to minimise manual intervention?
Example: The solution achieves an accuracy rate of over 95% in invoice processing, determined by cross-referencing processed outputs with manually verified data.
Submission Requirements: Please state the expected accuracy level of your solution and how it is determined.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q3] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q3 🔴 Mandatory - Automated Data Extraction
Main Question: Can your solution automatically extract data and relevant information from a wide range of document types, including images, text-based files, or unstructured formats, without relying on predefined templates or requiring additional setup?
Example: The solution extracts relevant information from receipts and invoices in various formats, automatically identifying key data points like dates, amounts, and vendor names.
🔴 Answer: ○ Yes [Next: Q4] ○ No [⚠️ Cannot Proceed]
Q4 🔴 Mandatory - Automated Data Entry
Main Question: Can your solution automatically enter extracted data into an accounting system while including error-checking mechanisms to ensure data integrity and accuracy when exporting data into the accounting system?
Example: Extracted data from invoices is automatically populated into the accounting system, with built-in checks to validate data accuracy before final entry.
🔴 Answer: ○ Yes [Next: Q5] ○ No [⚠️ Cannot Proceed]
Q5 🔴 Mandatory - Reconciliation
Main Question: Can your solution automate the reconciliation of data extracted from various financial documents and flag any discrepancies found during the reconciliation process for prompt review and resolution?
Example: The solution compares bank statements with internal records, highlighting mismatches for quick resolution, thus streamlining the reconciliation process.
🔴 Answer: ○ Yes [Next: Q6] ○ No [⚠️ Cannot Proceed]
Q6 🔴 Mandatory - Automated Categorisation
Main Question: Can your solution automatically classify various types of financial documents based on their content, and over time learn from user-defined preferences to improve categorisation accuracy without relying on pre-defined categories?
Example: Financial documents like invoices and receipts are categorised based on content, with the system adapting to user-defined categories to enhance sorting precision.
🔴 Answer: ○ Yes [Next: Q7] ○ No [⚠️ Cannot Proceed]
Q7 🔴 Mandatory - Post-deployment Self-learning and Training
Main Question: Can your solution allow users to give feedback or make manual corrections to its outputs, and then automatically learn from these user inputs to improve future accuracy and performance, without needing constant manual updates or vendor intervention?
Example: When a user corrects a miscategorised transaction, the system updates its logic and applies similar changes to future entries automatically.
🔴 Answer: ○ Yes [Next: Q8] ○ No [⚠️ Cannot Proceed]
Q8 🟡 Preferred - Multi-language Support
Main Question: Can your solution detect and process information in multiple languages other than English, enhancing accessibility for diverse users?
Example: The solution processes invoices in languages such as Mandarin, Bahasa Melayu, and Tamil, allowing users to work in their preferred language.
🟡 Answer: ○ Yes [Next: Q9] ○ No [Next: Q10]
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Q9 🔴 Mandatory Follow-up - Multi-language Support - Elaboration
This question appears only if you answered "Yes" to Q8
Main Question: Provide a list of all languages that can be supported.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q10] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q10 🔴 Mandatory - Business Data Extraction
Main Question: Can your solution enable SMEs to efficiently extract business data in various discrete formats such as CSV, XLSX, XML, and TSV?
🔴 Answer: ○ Yes [Next: Q11] ○ No [⚠️ Cannot Proceed]
Q11 🟡 Preferred - Personal Data Collection
Main Question: Does your digital solution collect, use, disclose, process or dispose personal data?
🟡 Answer: ○ Yes [Next: Q12] ○ No [Next: Q14]
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Q12 🔴 Mandatory Follow-up - Personal Data Protection
This question appears only if you answered "Yes" to Q11
Main Question: Can your solution demonstrate compliance with the following Personal Data Protection requirements?
Compliance Requirements: Digital solutions that collect, use, disclose, process or dispose personal data should incorporate features that support the obligations under the Personal Data Protection Act (2020).
To comply with this requirement, you MUST complete the Personal Data Protection Requirements form at https://go.gov.sg/pdp.
🔴 Answer: ○ Yes [Next: Q13] ○ No [⚠️ Cannot Proceed]
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Q13 🔴 Mandatory Follow-up - Vulnerability Assessment/Penetration Testing (VA/PT)
This question appears only if you answered "Yes" to Q11
Main Question: Has your solution undergone a comprehensive security vulnerability assessment/penetration testing (VA/PT) conducted by a qualified third-party within the last 12 months? The scope of the VA/PT must cover network security; application security; data protection measures and access control (if applicable); API security testing (if applicable); Cloud security configuration review (if applicable). Specifically, for web application security, the scope must cover minimally all OWASP Top 10 vulnerabilities.
Submission Requirements: Please submit the VA/PT report (dated maximum 1 year from the checklist submission date). The VA/PT Report must include Executive summary; Detailed findings and risk ratings; Remediation recommendations; Evidence of vulnerability fixes or mitigation plans; Testing methodology used; Scope of assessment; Assessor's qualifications and certifications.
If you are the reseller of the solution, please obtain the VA/PT report from your product principal. SOC 2 Type II report can be accepted if the detailed technical vulnerability assessment results are part of the SOC2 Type II scope.
Qualified Third-Party Requirements: Qualified third-party refers to: CREST-certified companies [ https://www.crest-approved.org/members/] or companies with security professional with relevant CREST certifications; Security professionals with recognised certifications such as: Offensive Security Certified Professional (OSCP); EC-Council Certified Penetration Testing Professional (CPENT); GIAC Penetration Tester (GPEN); or other equivalent industry-recognised certifications.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q14] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field]
Upload Supporting Document Required: [File Upload]
Q14 🟡 Preferred - Cybersecurity Compliance - Cyber Essentials Mark (CEM)
Main Question: Are you the Product Principal of the solution that you are submitting for pre-approval?
🟡 Answer: ○ Yes [Next: Q15] ○ No [Next: Q17]
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Q15 🟡 Preferred - CEM for Product Principal
This question appears only if you answered "Yes" to Q14
Main Question: Has your organisation achieved CSA Cyber Essentials for ICT Vendor Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval?
Compliance Note: Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory.
Reference: For more information on Cyber Essentials mark, please refer to https://www.csa.gov.sg/cyber-essentials/
🟡 Answer: ○ Yes [Next: Q16] ○ No [Assessment Finished]
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Q16 🔴 Mandatory Follow-up - CEM for Product Principal - Elaboration
This question appears only if you answered "Yes" to Q15
Main Question: Please specify the following information:
Required Information:
The certificate demonstrating your organisation has attained Cyber Essentials for ICT Vendors
The cybersecurity certification the organisation has met
The scope of the certification
Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Assessment Finished] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Date of Issue Required: [Date Field]
Upload Supporting Document Required: [File Upload]
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Q17 🟡 Preferred - CEM for Resellers
This question appears only if you answered "No" to Q14
Main Question: Has your organisation achieved CSA Cyber Essentials Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval?
Compliance Note: Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory.
Reference: For more information on Cyber Essentials mark, please refer to https://www.csa.gov.sg/cyber-essentials/
🟡 Answer: ○ Yes [Next: Q18] ○ No [Assessment Finished]
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Q18 🔴 Mandatory Follow-up - CEM for Resellers - Elaboration
This question appears only if you answered "Yes" to Q17
Main Question: Please specify the following information:
Required Information:
The cybersecurity certification the organisation has met
The scope of the certification
Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Assessment Finished] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Date of Issue Required: [Date Field]
Upload Supporting Document Required: [File Upload]
Preparing for submission?
Your submission should contain screenshots and write-ups that clearly demonstrate compliance with each mandatory requirement sub-point. Contact us if you need help.
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