e-Forms for Pre-school
Allow creation and update of forms to facilitate preschool enrolment, withdrawal and subsidy application for use by parents, operators and ECDA.
Instructions
This page helps you prepare "Solution Requirements" section in Vendor Management Portal and you will see the exact questions and flow.
🔴 Mandatory questions: Must answer "Yes" to continue
🟡 Preferred questions: Can answer either way and continue
Follow the question flow as indicated
Q1 🔴 Mandatory - Cloud and Multi-Device Accessibility
Main Question: Does your solution allow for cloud-based, mobile-based, and/or web-based usage?
🔴 Answer: ○ Yes [Next: Q2] ○ No [⚠️ Cannot Proceed]
Q2 🔴 Mandatory - e-Form Management
Main Question: Does your solution allow for the creation and update of the following forms:
Form Categories: a. Child care enrolment and subsidy application i. Submit basic enrolment details (applicable for all children) applying for Child Care Subsidies ii. Apply for Start-Up Grant (SUG) and/or Child Care Financial Assistance (CCFA) (applicable for Singapore Citizen children only) ii. Update change in applicant (for existing enrolled Singapore Citizen children)
b. Subsidy update and Special Approval application (Existing enrolment) i. Update child and/or applicant/spouse's details (for existing enrolled Singapore Citizen children) ii. Apply or Renewal of Special Approval, Start-Up Grant (SUG) iii. Apply for financial assistance for child care (CCFA) for children who are already enrolled in the centre (applicable for Singapore Citizen children only)
c. Withdrawal from child care centre or subsidy scheme i. Withdraw child from child care centre ii. Withdraw from subsidy scheme
🔴 Answer: ○ Yes [Next: Q3] ○ No [⚠️ Cannot Proceed]
Q3 🔴 Mandatory - Kindergarten Enrolment e-Form Management
Main Question: Does your solution allow for the creation and update of Form for Kindergarten enrolment:
Form Requirements: a. Provide basic enrolment submission details (applicable for all children) b. Support Kindergarten Fee Assistance Scheme (KiFAS)
Note: KiFAS is only applicable for Anchor Operators (AOPs) and Ministry of Education (MOE) Kindergarten only.
🔴 Answer: ○ Yes [Next: Q4] ○ No [⚠️ Cannot Proceed]
Q4 🟡 Preferred - Kindergarten Information Annex Management
Main Question: Does your solution allow for the creation and update of Annexes for collection of additional information (e.g. allergies, grandparents' contacts, etc.)?
🟡 Answer: ○ Yes [Next: Q5] ○ No [Next: Q5]
Q5 🔴 Mandatory - e-Signature or Digital Signature Workflow
Main Question: Does your solution support e-Signature or Digital Signature workflow that allows users to route forms for signing and capture audit trail information (including date timestamp, location, IP address, etc.)?
🔴 Answer: ○ Yes [Next: Q6] ○ No [⚠️ Cannot Proceed]
Q6 🔴 Mandatory - Data Export
Main Question: Does your solution support exporting form data in various formats (e.g., CSV, Excel, etc.) for external system processing (i.e. preschool's centre management system) and generating e-copy versions of the form for audit purposes?
🔴 Answer: ○ Yes [Next: Q7] ○ No [⚠️ Cannot Proceed]
Q7 🔴 Mandatory - Upload of Supporting Documents
Main Question: Does your solution support the uploading of documents (File size up to 8 MB) from parents to facilitate the enrolment of the child?
🔴 Answer: ○ Yes [Next: Q8] ○ No [⚠️ Cannot Proceed]
Q8 🟡 Preferred - System Integration and Connectivity
Main Question: Does your solution provide APIs for sharing and/or retrieving of information with external platforms or solutions?
Examples: e.g. able to link to MyInfo to autofill personal detail, able to link to ECDA system, etc.
🟡 Answer: ○ Yes [Next: Q9] ○ No [Next: Q10]
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Q9 🔴 Mandatory Follow-up - System Integration and Connectivity - Elaboration
This question appears only if you answered "Yes" to Q8
Main Question: Briefly describe the APIs available.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q10] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q10 🟡 Preferred - Third-Party Integration
Main Question: Is your solution currently integrated with the pre-schools' existing IT systems?
🟡 Answer: ○ Yes [Next: Q11] ○ No [Next: Q12]
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Q11 🔴 Mandatory Follow-up - Third-Party Integration - Elaboration
This question appears only if you answered "Yes" to Q10
Main Question: Briefly describe the integrations currently available with the pre-schools' IT systems.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q12] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q12 🟡 Preferred - Invoice Receipt Generation
Main Question: Does your solution support invoice and receipt generation (support for ePayment invoice and receipt)?
🟡 Answer: ○ Yes [Next: Q13] ○ No [Next: Q13]
Q13 🔴 Mandatory - Electronic Signature Compliance
Main Question: Does your e-Signature or Digital Signature document comply with IMDA's Electronic Transactions Act (ETA) (Cap 88)?
Reference Information: Note: Please refer to the below URL for more information on Electronic Transactions Act (ETA) https://www.imda.gov.sg/regulations-and-licensing-listing/electronic-transactions-act-and-regulations
🔴 Answer: ○ Yes [Next: Q14] ○ No [⚠️ Cannot Proceed]
Q14 🔴 Mandatory - Dashboards and Reports
Main Question: Can your solution provide dashboards and reporting capabilities to track key metrics, user interactions, operational performance, or other relevant data insights across your digital solution?
Technical Requirements: Your digital solution should have one or more dashboards that provide an at-a-glance overview of key metrics/indicators with at least 4 charts/graphs to help users analyse data through data visualisation.
Interactive Features Required: The dashboard must include at least one of the following interactive features: Option 1: Interactive charts/graphs that allow users to interact with one chart and apply that interaction as a filter to other charts on the dashboard, and vice versa Option 2: At least three common filters/slicers applicable to ALL charts/graphs on the same dashboard
🔴 Answer: ○ Yes [Next: Q15] ○ No [⚠️ Cannot Proceed]
Q15 🟡 Preferred - AI Features
Main Question: Does your solution incorporate AI in your core features and functions?
🟡 Answer: ○ Yes [Next: Q16] ○ No [Next: Q17]
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Q16 🔴 Mandatory Follow-up - AI Features - Elaboration
This question appears only if you answered "Yes" to Q15
Main Question: Describe your AI feature and its benefits. Examples are:
Examples: a. Recognise text, images to shorten time taken for manual inputs of forms b. Others, please specify
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q17] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q17 🔴 Mandatory - Business Data Extraction
Main Question: Can your solution enable SMEs to efficiently extract business data in various discrete formats such as CSV, XLSX, XML, and TSV?
🔴 Answer: ○ Yes [Next: Q18] ○ No [⚠️ Cannot Proceed]
Q18 🔴 Mandatory - Personal Data Protection
Main Question: Can your solution demonstrate compliance with the following Personal Data Protection requirements?
Compliance Requirements: Digital solutions that collect, use, disclose, process or dispose personal data should incorporate features that support the obligations under the Personal Data Protection Act (2020).
To comply with this requirement, you MUST complete the Personal Data Protection Requirements form at https://go.gov.sg/pdp.
🔴 Answer: ○ Yes [Next: Q19] ○ No [⚠️ Cannot Proceed]
Q19 🔴 Mandatory - Vulnerability Assessment/Penetration Testing (VA/PT)
Main Question: Has your solution undergone a comprehensive security vulnerability assessment/penetration testing (VA/PT) conducted by a qualified third-party within the last 12 months? The scope of the VA/PT must cover network security; application security; data protection measures and access control (if applicable); API security testing (if applicable); Cloud security configuration review (if applicable). Specifically, for web application security, the scope must cover minimally all OWASP Top 10 vulnerabilities.
Submission Requirements: Please submit the VA/PT report (dated maximum 1 year from the checklist submission date). The VA/PT Report must include Executive summary; Detailed findings and risk ratings; Remediation recommendations; Evidence of vulnerability fixes or mitigation plans; Testing methodology used; Scope of assessment; Assessor's qualifications and certifications.
If you are the reseller of the solution, please obtain the VA/PT report from your product principal. SOC 2 Type II report can be accepted if the detailed technical vulnerability assessment results are part of the SOC2 Type II scope.
Note: [1] Qualified third-party refers to: CREST-certified companies [ https://www.crest-approved.org/members/] or companies with security professional with relevant CREST certifications; Security professionals with recognised certifications such as: Offensive Security Certified Professional (OSCP); EC-Council Certified Penetration Testing Professional (CPENT); GIAC Penetration Tester (GPEN); or other equivalent industry-recognised certifications.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q20] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field] Upload Supporting Document Required: [File Upload]
Q20 🟡 Preferred - Cybersecurity Compliance - Cyber Essentials Mark (CEM)
Main Question: Are you the Product Principal of the solution that you are submitting for pre-approval?
🟡 Answer: ○ Yes [Next: Q21] ○ No [Next: Q23]
Q21 🟡 Preferred - CEM for Product Principal
Main Question: Has your organisation achieved CSA Cyber Essentials for ICT Vendor Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval?
Additional Information: Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory.
Note: For more information on Cyber Essentials mark, please refer to https://www.csa.gov.sg/cyber-essentials/
🟡 Answer: ○ Yes [Next: Q22] ○ No [Assessment Finished]
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Q22 🔴 Mandatory Follow-up - CEM for Product Principal - Elaboration
This question appears only if you answered "Yes" to Q21
Main Question: Please specify the following information:
Required Information: i. The certificate demonstrating your organisation has attained Cyber Essentials for ICT Vendors ii. The cybersecurity certification the organisation has met iii. The scope of the certification
Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Assessment Finished] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field] Upload Supporting Document Required: [File Upload]
Q23 🟡 Preferred - CEM for Resellers
Main Question: Has your organisation achieved CSA Cyber Essentials Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval?
Additional Information: Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory.
Note: For more information on Cyber Essentials mark, please refer to https://www.csa.gov.sg/cyber-essentials/
🟡 Answer: ○ Yes [Next: Q24] ○ No [Assessment Finished]
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Q24 🔴 Mandatory Follow-up - CEM for Resellers - Elaboration
This question appears only if you answered "Yes" to Q23
Main Question: Please specify the following information:
Required Information: i. The cybersecurity certification the organisation has met ii. The scope of the certification
Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field.
Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Assessment Finished] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field] Upload Supporting Document Required: [File Upload]
Preparing for submission?
Your submission should contain screenshots and write-ups that clearly demonstrate compliance with each mandatory requirement sub-point. Contact us if you need help.
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