Built Environment Digital Platform
Provide a comprehensive project management ecosystem which integrates communication, carbon emissions tracking, approvals workflow, engineering collaboration, performance monitoring, defect management, safety compliance, and data sharing across stakeholders throughout the building lifecycle.
Instructions
This page helps you prepare "Solution Requirements" section in Vendor Management Portal and you will see the exact questions and flow.
🔴 Mandatory questions: Must answer "Yes" to continue
🟡 Preferred questions: Can answer either way and continue
Follow the question flow as indicated
Q1 🔴 Mandatory - Project Data Storage and Access
Main Question: Does your solution enable users to store, share, and access project data (e.g. BIM, site data and project management data) throughout the design, fabrication, construction, and asset management stages?
Example: A structural engineer uploads revised foundation plans, which are shared to and accessed by the construction manager for on-site implementation.
🔴 Answer: ○ Yes [Next: Q2] ○ No [⚠️ Cannot Proceed]
Q2 🔴 Mandatory - BIM Model Federation
Main Question: Does your solution provide for federation of BIM models from different disciplines (e.g. architectural, structural, mechanical, electrical, and plumbing (MEP) and construction) to visualise them concurrently for collaboration and coordination purposes?
Example: An architect overlays their design with the structural engineer's model to ensure aesthetic elements align with load-bearing components.
🔴 Answer: ○ Yes [Next: Q3] ○ No [⚠️ Cannot Proceed]
Q3 🔴 Mandatory - BIM Version Control
Main Question: Does your solution manage different versions of a BIM model to be shared across project stakeholders?
Example: The platform maintains version history of BIM models, allowing architects to share the latest design updates with contractors while enabling access to previous versions for reference.
🔴 Answer: ○ Yes [Next: Q4] ○ No [⚠️ Cannot Proceed]
Q4 🔴 Mandatory - Site Activity Monitoring
Main Question: Does your solution enable users to coordinate and monitor the various site activities, such as manpower utilisation, resources (e.g. construction materials, etc), defects, safety non-compliance, inspection, progress and etc.?
Example: A project manager reviews the day's site activity schedule on the platform, identifies areas with resource shortages, and reassigns manpower and materials to ensure smooth operations.
🔴 Answer: ○ Yes [Next: Q5] ○ No [⚠️ Cannot Proceed]
Q5 🔴 Mandatory - Digital Data Submission
Main Question: Does your solution allow digital submission of data to and from other platforms for review, approval, and record using a certain API that complies with BCA's latest Site Management Data Standards?
Example: The platform allows submission of manpower usage and productivity data to BCA monthly through the Electronic Productivity Submission System (EPSS).
🔴 Answer: ○ Yes [Next: Q6] ○ No [⚠️ Cannot Proceed]
Q6 🔴 Mandatory - Issue Tracking
Main Question: Does your solution enable users to raise issues (e.g. design or construction matters), track statuses, and provide responses?
Example: A site supervisor logs a structural design concern through the platform, assigns it to the design team, and monitors resolution progress until a response is provided and the issue is closed.
🔴 Answer: ○ Yes [Next: Q7] ○ No [⚠️ Cannot Proceed]
Q7 🔴 Mandatory - Multi-device Access
Main Question: Does your solution connect users across all stages of the project on multiple devices (e.g. PC and mobile)?
Example: A site engineer updates defect statuses on-site using a mobile app, while the project manager reviews the overall project timeline and task progress on a desktop dashboard.
🔴 Answer: ○ Yes [Next: Q8] ○ No [⚠️ Cannot Proceed]
Q8 🟡 Preferred - BE Dashboards and Reports
Main Question: Does your solution allow data to be aggregated and analysed across various project phases and presented on dashboards within the platform, which can be configured and exported if needed?
Example: The platform provides real-time insights on progress of project completion status, generate consolidated view into a dashboards, and allows stakeholders to export progress insights.
Technical Requirements: Your digital solution should have one or more dashboards that provide an at-a-glance overview of key metrics/indicators with at least 4 charts/graphs to help users analyse data through data visualisation.
Interactive Features Requirements: The dashboard must include at least one of the following interactive features:
Option 1: Interactive charts/graphs that allow users to interact with one chart and apply that interaction as a filter to other charts on the dashboard, and vice versa
Option 2: At least three common filters/slicers applicable to ALL charts/graphs on the same dashboard
🟡 Answer: ○ Yes [Next: Q9] ○ No [Next: Q9]
Q9 🟡 Preferred - IoT Interoperability
Main Question: Is your solution interoperable with IoT devices (e.g. sensors and cameras) by different OEMs?
Example: The platform seamlessly integrates with temperature sensors and site cameras, enabling automated data collection and real-time monitoring of site conditions.
🟡 Answer: ○ Yes [Next: Q10] ○ No [Next: Q10]
Q10 🟡 Preferred - Automated Alerts
Main Question: Does your solution provide auto-triggers and alert notifications for authorised users?
Example: The platform automatically notifies relevant users of pending approvals or unresolved safety issues, and updates relevant stakeholders once the issue is resolved.
🟡 Answer: ○ Yes [Next: Q11] ○ No [Next: Q11]
Q11 🟡 Preferred - Singapore-Based Cloud Hosting
Main Question: Does your solution support cloud deployment with the database hosted in data centres located in Singapore?
Example: The platform is deployed on a cloud infrastructure compliant with local regulations, with all data securely hosted in Singapore-based data centres to ensure data sovereignty.
🟡 Answer: ○ Yes [Next: Q12] ○ No [Next: Q12]
Q12 🟡 Preferred - Digital Forms and Workflow Creation
Main Question: Does your solution allow users to create digital forms and workflows to enable data entry and routing?
Example: The user can create customised Site Safety Inspection forms with predefined checklists, allowing safety officers to conduct and record inspections. The workflow automatically routes completed inspections to project managers for review.
🟡 Answer: ○ Yes [Next: Q13] ○ No [Next: Q13]
Q13 🔴 Mandatory - Cloud and Multi-Device Accessibility
Main Question: Does your solution allow for cloud-based, mobile-based, and/or web-based usage?
Example: The project manager reviews project status on his desktop in office and on his mobile device while on site.
🔴 Answer: ○ Yes [Next: Q14] ○ No [⚠️ Cannot Proceed]
Q14 🔴 Mandatory - Project Management
Main Question: Does your solution help project manager with planning, coordinating, and job scheduling?
Example: The project manager assigns tasks to team members, setting priorities and deadlines, and outlining all the scheduled and planned resources.
🔴 Answer: ○ Yes [Next: Q15] ○ No [⚠️ Cannot Proceed]
Q15 🔴 Mandatory - Project Monitoring
Main Question: Does your solution provide real-time monitoring of jobs/projects from end to end with the ability to pull real-time reports and check job/project status for both internal and external parties?
Example: The platform provides a real-time dashboard for the main contractor to monitor work progress, while the project manager can generate reports on project status such as concrete poured, or man-hours worked, to share the data with internal and external stakeholders.
🔴 Answer: ○ Yes [Next: Q16] ○ No [⚠️ Cannot Proceed]
Q16 🔴 Mandatory - Portfolio-wide Visibility
Main Question: Does your solution provide portfolio-wide visibility to present information on resource availability and budget performance for multiple projects at once?
Example: The platform allows the firm to oversee multiple projects simultaneously, if workers complete their work on one project earlier than expected, the resource manager can reallocate these workers to another project. The platform also provides overall budget performance for budget reallocation.
🔴 Answer: ○ Yes [Next: Q17] ○ No [⚠️ Cannot Proceed]
Q17 🔴 Mandatory - Advanced Collaboration Functionality
Main Question: Does your solution provide advanced collaboration functionality that not only allows team members to connect, but lets them link their social interactions to project tasks and action items (e.g. file sharing, shared calendars and contact lists)?
Example: The design team, contractors, and client representatives, share and update BIM models, link discussions to specific design elements, assign action items directly from shared project timelines, and schedule site visits based on shared calendars.
🔴 Answer: ○ Yes [Next: Q18] ○ No [⚠️ Cannot Proceed]
Q18 🔴 Mandatory - Document Management
Main Question: Does your solution allow team members to view and edit their project documents in real time, eliminating the need for multiple conflicting versions of critical materials?
Example: Architects and engineers collaboratively edit site plans and specifications in real-time, with version control ensuring team members are working with the latest information.
🔴 Answer: ○ Yes [Next: Q19] ○ No [⚠️ Cannot Proceed]
Q19 🔴 Mandatory - Centralised Project Information
Main Question: Does your solution allow for project information to be accessible in one place, including but not limited to planned and completed tasks, past and upcoming calendar events, customer data, project resources, expenses and bills send to clients?
Example: Project managers can access site progress checklists, site coordination meetings, stock level of materials, and payment records in one place.
🔴 Answer: ○ Yes [Next: Q20] ○ No [⚠️ Cannot Proceed]
Q20 🔴 Mandatory - Budgeting Management
Main Question: Does your solution enable the company to do timely and efficient project budgeting, including budget reports, budget dashboard?
Example: The budget dashboard shows actual vs. planned expenditure across all work packages.
🔴 Answer: ○ Yes [Next: Q21] ○ No [⚠️ Cannot Proceed]
Q21 🔴 Mandatory - User Account and Scheduling Management
Main Question: Does your solution enable the company to perform the following functions:
Required Functions: a. Set up admin and end user accounts for all project members b. Set up and edit business units for different team member profiles c. Allow scheduling interface to be customisable by administrator d. Allow integration with any existing project scheduling and management system
Example: The admin sets up user accounts for different team members, customising access levels based on roles. The platform integrates to existing scheduling software used by different subcontractors.
🔴 Answer: ○ Yes [Next: Q22] ○ No [⚠️ Cannot Proceed]
Q22 🟡 Preferred - User Access and Reminder Management
Main Question: Does your solution enable the company to perform the following functions:
Functions: a. Grant access to all employee for mobile-based, web-based, and cloud-based usage b. Push notifications to employees automatically of own work shift c. Prompt and remind users of scheduling updates
Example: Employee receives automatic notifications about new assignments, schedule changes, or urgent repair requests, and checks these updates on their mobile device or desktop.
🟡 Answer: ○ Yes [Next: Q23] ○ No [Next: Q23]
Q23 🟡 Preferred - Worker Hours Monitoring
Main Question: Is the solution capable to track or monitor the number of hours per day a worker has worked consecutively to abide to MOM rules and/or to ensure that a worker is not overworked?
Example: The platform alerts site supervisors when a worker is approaching MOM's maximum allowed hours.
🟡 Answer: ○ Yes [Next: Q24] ○ No [Next: Q24]
Q24 🟡 Preferred - ERP Integration
Main Question: Can your solution integrate with other ERP solutions (for instance Accounting & Sales Management, Inventory Management, Project Management, Workforce Management, and/or Fleet Management etc.) or does your solution provide Open APIs that allow third-party solutions to integrate with your solution?
🟡 Answer: ○ Yes [Next: Q25] ○ No [Next: Q26]
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Q25 🔴 Mandatory Follow-up - ERP Integration - Elaboration
This question appears only if you answered "Yes" to Q24
Main Question: Briefly describe the APIs available.
Confirmation Requirement: Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q26] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q26 🟡 Preferred - Automated Clash Detection
Main Question: Does your solution automatically identify potential clashes or conflicts between design disciplines within the uploaded models?
Example: The platform detects interference where an HVAC duct intersects a structural beam in a 3D model.
🟡 Answer: ○ Yes [Next: Q27] ○ No [Next: Q27]
Q27 🟡 Preferred - Automated Schedule Risk Analysis
Main Question: Does the platform analyse project schedules to predict potential risks or delays or costs overun?
Example: Alerts the project team if material delivery delays could impact the installation timeline for precast panels.
🟡 Answer: ○ Yes [Next: Q28] ○ No [Next: Q28]
Q28 🟡 Preferred - Automated Resolution Recommendation
Main Question: Does the platform suggest possible resolutions to address detected clashes, ways to optimise scheduling, or ways to mitigate identified cost risks?
Example: Highlights that a crane is overbooked for overlapping tasks and proposes rescheduling one task to a different time slot.
🟡 Answer: ○ Yes [Next: Q29] ○ No [Next: Q29]
Q29 🟡 Preferred - AI Features
Main Question: Does your solution incorporate AI in your core features and functions?
🟡 Answer: ○ Yes [Next: Q30] ○ No [Next: Q31]
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Q30 🔴 Mandatory Follow-up - AI Features - Elaboration
This question appears only if you answered "Yes" to Q29
Main Question: Describe your AI feature and its benefits. Examples are:
Examples: a. Generate output, identify items, or provide recommendations based on training models to improve decision-making b. Recognise text, images to shorten time taken for manual inputs of forms c. Others, please specify
Confirmation Requirement: Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q31] ○ No [⚠️ Cannot Proceed]
Text Elaboration Required: [Text Box for Description/Details]
Q31 🔴 Mandatory - Business Data Extraction
Main Question: Can your solution enable SMEs to efficiently extract business data in various discrete formats such as CSV, XLSX, XML, and TSV?
🔴 Answer: ○ Yes [Next: Q32] ○ No [⚠️ Cannot Proceed]
Q32 🟡 Preferred - Personal Data Collection
Main Question: Does your digital solution collect, use, disclose, process or dispose personal data?
🟡 Answer: ○ Yes [Next: Q33] ○ No [Next: Q35]
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Q33 🔴 Mandatory Follow-up - Personal Data Protection
This question appears only if you answered "Yes" to Q32
Main Question: Can your solution demonstrate compliance with the following Personal Data Protection requirements?
Compliance Requirements: Digital solutions that collect, use, disclose, process or dispose personal data should incorporate features that support the obligations under the Personal Data Protection Act (2020).
Submission Requirements: To comply with this requirement, you MUST complete the Personal Data Protection Requirements form at https://go.gov.sg/pdp.
🔴 Answer: ○ Yes [Next: Q34] ○ No [⚠️ Cannot Proceed]
Q34 🔴 Mandatory - Vulnerability Assessment/Penetration Testing (VA/PT)
Main Question: Has your solution undergone a comprehensive security vulnerability assessment/penetration testing (VA/PT) conducted by a qualified third-party within the last 12 months?
Scope Requirements: The scope of the VA/PT must cover network security; application security; data protection measures and access control (if applicable); API security testing (if applicable); Cloud security configuration review (if applicable). Specifically, for web application security, the scope must cover minimally all OWASP Top 10 vulnerabilities.
Submission Requirements: Please submit the VA/PT report (dated maximum 1 year from the checklist submission date). The VA/PT Report must include Executive summary; Detailed findings and risk ratings; Remediation recommendations; Evidence of vulnerability fixes or mitigation plans; Testing methodology used; Scope of assessment; Assessor's qualifications and certifications.
Reseller Requirements: If you are the reseller of the solution, please obtain the VA/PT report from your product principal. SOC 2 Type II report can be accepted if the detailed technical vulnerability assessment results are part of the SOC2 Type II scope.
Qualified Third-party Definition: [1] Qualified third-party refers to: CREST-certified companies [ https://www.crest-approved.org/members/] or companies with security professional with relevant CREST certifications; Security professionals with recognised certifications such as: Offensive Security Certified Professional (OSCP); EC-Council Certified Penetration Testing Professional (CPENT); GIAC Penetration Tester (GPEN); or other equivalent industry-recognised certifications.
Confirmation Requirement: Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Next: Q35] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field] Upload Supporting Document Required: [File Upload] Text Elaboration Required: [Text Box for Description/Details]
Q35 🟡 Preferred - Cybersecurity Compliance - Cyber Essentials Mark (CEM)
Main Question: Are you the Product Principal of the solution that you are submitting for pre-approval?
🟡 Answer: ○ Yes [Next: Q36] ○ No [Next: Q38]
Q36 🟡 Preferred - CEM for Product Principal
Main Question: Has your organisation achieved CSA Cyber Essentials for ICT Vendor Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval?
Compliance Timeline: Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory.
Reference Information: Note: For more information on Cyber Essentials mark, please refer to https://www.csa.gov.sg/cyber-essentials/
🟡 Answer: ○ Yes [Next: Q37] ○ No [Assessment Finished]
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Q37 🔴 Mandatory Follow-up - CEM for Product Principal - Elaboration
This question appears only if you answered "Yes" to Q36
Main Question: Please specify the following information:
Required Information: i. The certificate demonstrating your organisation has attained Cyber Essentials for ICT Vendors ii. The cybersecurity certification the organisation has met iii. The scope of the certification
Submission Requirements: Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field.
Confirmation Requirement: Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Assessment Finished] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field] Upload Supporting Document Required: [File Upload] Text Elaboration Required: [Text Box for Description/Details]
Q38 🟡 Preferred - CEM for Resellers
Main Question: Has your organisation achieved CSA Cyber Essentials Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval?
Compliance Timeline: Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory.
Reference Information: Note: For more information on Cyber Essentials mark, please refer to https://www.csa.gov.sg/cyber-essentials/
🟡 Answer: ○ Yes [Next: Q39] ○ No [Assessment Finished]
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Q39 🔴 Mandatory Follow-up - CEM for Resellers - Elaboration
This question appears only if you answered "Yes" to Q38
Main Question: Please specify the following information:
Required Information: i. The cybersecurity certification the organisation has met ii. The scope of the certification
Submission Requirements: Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field.
Confirmation Requirement: Click "Yes" to confirm you have completed the instructions.
🔴 Answer: ○ Yes [Assessment Finished] ○ No [⚠️ Cannot Proceed]
Date of Issue Required: [Date Field] Upload Supporting Document Required: [File Upload] Text Elaboration Required: [Text Box for Description/Details]
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