# External Audit Management \[Audit Confirmation] Helps auditors send inquiry more effectively to a third party such as banks, law firms, customers, and suppliers to establish the contents of the accounting records of the entity that is being audited. **Instructions** * This page helps you prepare "*Solution Requirements*" section in Vendor Management Portal and you will see the exact questions and flow. * 🔴 **Mandatory questions:** Must answer "Yes" to continue * 🟡 **Preferred questions:** Can answer either way and continue * Follow the question flow as indicated ### Q1 🔴 Mandatory - Confirmation Circularisation Exercise Assistance **Main Question:** Does your solution assist the auditors in the confirmation circularisation exercise and maintaining controls over the circularisation process (e.g. bank, trade receivables, trade payables confirmations, etc)? **SOC Report Requirement:** SOC Type 1 and/or 2 reports will be required to support that the tool is operating as per intended and that the auditor had complied with the SSA requirements with reference to confirmation. 🔴 **Answer:** ○ Yes \[Next: Q2] ○ No \[⚠️ Cannot Proceed] *** ### Q2 🟡 Preferred - AI Features **Main Question:** Does your solution incorporate AI in your core features and functions? 🟡 **Answer:** ○ Yes \[Next: Q3] ○ No \[Next: Q4] \-- ### Q3 🔴 Mandatory Follow-up - AI Features - Elaboration *This question appears only if you answered "Yes" to Q2* **Main Question:** Describe your AI feature and its benefits. Examples are: **AI Feature Examples:** a. Generate output, identify items, or provide recommendations based on training models to improve decision-making b. Recognise text, images to shorten time taken for manual inputs of forms c. Others, please specify **Confirmation Requirement:** Click "Yes" to confirm you have completed the instructions. 🔴 **Answer:** ○ Yes \[Next: Q4] ○ No \[⚠️ Cannot Proceed] **Text Elaboration Required:** \[Text Box for Description/Details] *** ### Q4 🔴 Mandatory - Business Data Extraction **Main Question:** Can your solution enable SMEs to efficiently extract business data in various discrete formats such as CSV, XLSX, XML, and TSV? 🔴 **Answer:** ○ Yes \[Next: Q5] ○ No \[⚠️ Cannot Proceed] *** ### Q5 🟡 Preferred - Personal Data Collection **Main Question:** Does your digital solution collect, use, disclose, process or dispose personal data? 🟡 **Answer:** ○ Yes \[Next: Q6] ○ No \[Next: Q8] \-- ### Q6 🔴 Mandatory Follow-up - Personal Data Protection *This question appears only if you answered "Yes" to Q5* **Main Question:** Can your solution demonstrate compliance with the following Personal Data Protection requirements? **Compliance Requirements:** Digital solutions that collect, use, disclose, process or dispose personal data should incorporate features that support the obligations under the Personal Data Protection Act (2020). **Mandatory Action:** To comply with this requirement, you MUST complete the Personal Data Protection Requirements form at . 🔴 **Answer:** ○ Yes \[Next: Q7] ○ No \[⚠️ Cannot Proceed] *** ### Q7 🔴 Mandatory - Vulnerability Assessment/Penetration Testing (VA/PT) **Main Question:** Has your solution undergone a comprehensive security vulnerability assessment/penetration testing (VA/PT) conducted by a qualified third-party within the last 12 months? The scope of the VA/PT must cover network security; application security; data protection measures and access control (if applicable); API security testing (if applicable); Cloud security configuration review (if applicable). Specifically, for web application security, the scope must cover minimally all OWASP Top 10 vulnerabilities. **Submission Requirements:** Please submit the VA/PT report (dated maximum 1 year from the checklist submission date). The VA/PT Report must include Executive summary; Detailed findings and risk ratings; Remediation recommendations; Evidence of vulnerability fixes or mitigation plans; Testing methodology used; Scope of assessment; Assessor's qualifications and certifications. **Reseller Note:** If you are the reseller of the solution, please obtain the VA/PT report from your product principal. SOC 2 Type II report can be accepted if the detailed technical vulnerability assessment results are part of the SOC2 Type II scope. **Qualified Third-Party Definition:** \[1] Qualified third-party refers to: CREST-certified companies \[ ] or companies with security professional with relevant CREST certifications; Security professionals with recognised certifications such as: Offensive Security Certified Professional (OSCP); EC-Council Certified Penetration Testing Professional (CPENT); GIAC Penetration Tester (GPEN); or other equivalent industry-recognised certifications. **Confirmation Requirement:** Click "Yes" to confirm you have completed the instructions. 🔴 **Answer:** ○ Yes \[Next: Q8] ○ No \[⚠️ Cannot Proceed] **Date of Issue Required:** \[Date Field] **Upload Supporting Document Required:** \[File Upload] *** ### Q8 🟡 Preferred - Cybersecurity Compliance - Cyber Essentials Mark (CEM) **Main Question:** Are you the Product Principal of the solution that you are submitting for pre-approval? 🟡 **Answer:** ○ Yes \[Next: Q9] ○ No \[Next: Q11] \-- ### Q9 🟡 Preferred - CEM for Product Principal *This question appears only if you answered "Yes" to Q8* **Main Question:** Has your organisation achieved CSA Cyber Essentials for ICT Vendor Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval? **Important Note:** Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory. **Reference:** Note: For more information on Cyber Essentials mark, please refer to 🟡 **Answer:** ○ Yes \[Next: Q10] ○ No \[Assessment Finished] \-- ### Q10 🔴 Mandatory Follow-up - CEM for Product Principal - Elaboration *This question appears only if you answered "Yes" to Q9* **Main Question:** Please specify the following information: **Required Information:** i. The certificate demonstrating your organisation has attained Cyber Essentials for ICT Vendors ii. The cybersecurity certification the organisation has met iii. The scope of the certification **Document Submission:** Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field. **Confirmation Requirement:** Click "Yes" to confirm you have completed the instructions. 🔴 **Answer:** ○ Yes \[Assessment Finished] ○ No \[⚠️ Cannot Proceed] **Text Elaboration Required:** \[Text Box for Description/Details] **Date of Issue Required:** \[Date Field] **Upload Supporting Document Required:** \[File Upload] *** ### Q11 🟡 Preferred - CEM for Resellers **Main Question:** Has your organisation achieved CSA Cyber Essentials Mark certification or equivalent recognised cybersecurity certifications (including but not limited to Cyber Trust Mark or ISO27001) that validate the implementation of appropriate security controls against common cyber threats in your organisation and the solution you are submitting for pre-approval? **Important Note:** Vendors are encouraged to comply at application and are required to meet this requirement by the Annual Review, where it will be assessed as mandatory. **Reference:** Note: For more information on Cyber Essentials mark, please refer to 🟡 **Answer:** ○ Yes \[Next: Q12] ○ No \[Assessment Finished] \-- ### Q12 🔴 Mandatory Follow-up - CEM for Resellers - Elaboration *This question appears only if you answered "Yes" to Q11* **Main Question:** Please specify the following information: **Required Information:** i. The cybersecurity certification the organisation has met ii. The scope of the certification **Document Submission:** Please also upload a copy of the Certification and indicate the Certification Issuance Date in the date field. **Confirmation Requirement:** Click "Yes" to confirm you have completed the instructions. 🔴 **Answer:** ○ Yes \[Assessment Finished] ○ No \[⚠️ Cannot Proceed] **Text Elaboration Required:** \[Text Box for Description/Details] **Date of Issue Required:** \[Date Field] **Upload Supporting Document Required:** \[File Upload]
{% hint style="info" %} **Preparing for submission?** Your submission should contain screenshots and write-ups that clearly demonstrate compliance with each mandatory requirement sub-point. [Contact us](https://form.gov.sg/68117f6fa667a54847523fd2) if you need help. {% endhint %}