# How to submit a Flexi-CR {% stepper %} {% step %} ### Log into your Vendor Management Portal (VMP), Select "Approved Solutions", Click "Your solution name" where status = "Active" or "Up for Annual Review" Note: If you have 5 **active** solutions, you will need to submit 1 Change Request per solution.
{% endstep %} {% step %} ### Click on Change Request
{% endstep %} {% step %} ### Click on E. Pricing and Packages and state the Reason for Change {% hint style="warning" %} If your financial statements show a negative net equity, a current ratio of less than 1, or if the system flags an expired financial statement, you are not required to submit a Company Profile Change Request to address this as part of the Flexi-CR exercise. You will only need to address these financial statement issues if you are undergoing your Annual Review. {% endhint %} If you need to make changes to your pricing or packages, please follow the guidance [here](https://preapproval-guide.imda.gov.sg/maintaining-your-contract-status/how-to-keep-my-status-as-a-pre-approved-vendor/change-request-process/pricing-and-packages-changes). Please take note: As this is a mandatory exercise for all vendors, a high volume of Change Requests is expected. To facilitate timely approval by October 2026, please limit your changes to the minimum necessary — for example, refrain from adjusting prices or introducing new features.
{% endstep %} {% step %} ### Make changes to all your package(s) A) Review and update all your packages by identifying the variable cost items within each package **Note**: Only previously approved components from your current approved packages may be used. B) Decide how many base package(s) to retain **Note**: Delete other packages if the flexible components can cater to 1 base package C) Select the new pre-defined UOM for all your rows **Note: You are required to set a UOM for all price related lines** As a reminder, please refrain from adding new features, components, or modules, and avoid adjusting rates or pricing, to ensure a smooth approval process. {% endstep %} {% step %} ### Select Add Variable Cost Item and map to the Package Configuration * Using the previously approved components and pricings, replicate the exact components as cost items, **up to 5 only**. * It is recommended that you set a reasonable quantity cap — for instance, if your largest HRMS package supports 150 users, the maximum quantity should be set at 150. Similarly, if implementation requires 5 mandays for 150 users, the maximum quantity should be capped at 5 * Select the Package(s) that apply to the Variable Cost Item.
{% endstep %} {% step %} ### Upload your most complex sample quotation and invoice of the new package
Note: You do not need to include flexible cost items in the PDF. {% endstep %} {% step %} ### Submit your Change Request
If the button is grayed out, please navigate to Solution Category Requirements to fill up missing field(s). It is highly possible that the question on Vulnerability Assessment/Penetration Testing(VA/PT) is not filled up.
{% endstep %} {% endstepper %} {% hint style="info" %} If you do not have an existing package component in your Packages you will not be able to add it in. E.g If you are adding Training in your Variable Cost Item, you would need to already have this available in at least one of your Packages. {% endhint %} **Examples of potential packages for the Flexi Structure** **Example 1: HRMS** * Currently, if you have 5 packages under the HRMS category — each varying in employee size, professional services, and training — the Flexi Structure allows you to simplify this setup. * You may delete 4 packages and retain 1 base package. * The base package should contain the minimum requirements for license, professional services, and training. * License, professional services, and training can then be created as Variable Cost Items to accommodate varying needs. {% hint style="warning" %} **Q: My solution's global pricing has increased and I need to raise the price during the Flexi-CR exercise. Is this permitted and will it affect the timeline?** **A:** Yes, this is permitted. If there is an urgent need to revise your pricing, you will be required to provide supporting documents to justify the price increase. Please be aware that price changes are considered complex and will take longer to process than a standard Flexi-CR submission. Should the review require multiple rounds of clarification — for instance, due to insufficient justification or other reasons — there is a risk that your solution may not be ready in time for the EDGE launch. Once EDGE has launched, your customers will be unable to procure your existing packages while the change is still pending approval. We therefore strongly encourage you to carefully consider the timing and necessity of any price adjustments before proceeding. *** **Q: I intend to include an AI module in my packages during the Flexi-CR exercise. Will this affect the approval timeline?** **A:** Yes, including an AI module is considered a complex change and will affect the approval timeline. This is because the addition of an AI module will require a technical demonstration as well as invoice verification to validate the pricing. As with other complex changes, this may involve multiple rounds of clarification, which could prolong the review process. Should the review not be completed in time, there is a risk that your solution may not be ready for the EDGE launch, and your customers will be unable to procure your packages while the change is still pending approval. We therefore encourage you to carefully consider whether the inclusion of an AI module is necessary during the Flexi-CR exercise, or whether it can be submitted as a separate Change Request after the EDGE launch. *** **Q: I do not wish to incorporate any Variable Cost Items in the Flexi-CR exercise. Do I still need to submit a Change Request?** **A:** Yes, the Flexi-CR submission is mandatory for all pre-approved vendors regardless of whether you intend to include Variable Cost Items as your solution will be delisted if you did not submit a change request. If you do not wish to incorporate any, you will still need to submit the Change Request to update the UOM. *** **Q: If I create a brand new item in Variable Cost Items during the Flexi-CR exercise, such as a new module, a new professional service, or a new license, is this considered a complex change?** **A:** Yes, adding any new items during the Flexi-CR exercise is considered a complex change. The standard Flexi-CR process is intended only for replicating your previously approved components and pricing as Variable Cost Items — any new components, modules, professional services, or licenses that were not part of your previously approved solution will be treated as a complex change. As with other complex changes, this may require additional verification and multiple rounds of clarification, which could prolong the review process. Should the review not be completed in time, there is a risk that your solution may not be ready for the EDGE launch, and your customers will be unable to procure your packages while the change is still pending approval. We encourage you to consider whether new items can be submitted as a separate Change Request after the EDGE launch instead. *** **Q: If I have multiple tier pricing for different number of users, how do I handle this?** **A:** You are allocated a maximum of 5 Variable Cost Items per package. If you are including items such as training and professional services, these will each take up one slot, leaving you with fewer slots for tiered licence pricing. Here is an example of how you could structure your 5 Variable Cost Items: 1. License for HRMS Subscription (1–50 users) — $XX per user per year 2. License for HRMS Subscription (51–100 users) — $YY per user per year 3. License for HRMS Subscription (above 100 users) — $ZZ per user per year 4. Professional Services (setup, data migration) — $AAA per man-day 5. Training — $BBB per man-day We recommend planning your Variable Cost Items carefully to ensure the most important components are captured within the 5-item limit. *** {% endhint %} --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://preapproval-guide.imda.gov.sg/maintaining-your-contract-status/how-to-keep-my-status-as-a-pre-approved-vendor/change-request-process/mandatory-flexi-cr-for-edge/how-to-submit-a-flexi-cr.md?ask= ``` The question should be specific, self-contained, and written in natural language. 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